Typed biographical note for Bride Rosney, Special Adviser to the President, [12/1990?]; Curriculum Vitae for Colonel Patrick Joseph McNally, new Aide-de-Camp for MR, and Brian McCarthy, and short biography for Peter Ryan [12/1990?] .

Material in this subsubseries, including correspondence, minutes, reports, relates to the administration of Áras an Uachtaráin, the official residence of the President of Ireland, for 1991. It includes minutes for meeting held on 8th of January 1991 to discuss themes of the Presidency, organisation of office (roles of individuals, functional areas and special projects), staffing, resources, services and Government advice (143/4/9/2/1) and draft interim report "Management and Organisational Issues within Áras an Uachtaráin", January 1991, which sets out a model for the development of a Support Services Unit within Áras an Uachtaráin (P143/4/9/2/2).

Ref: P143/4/9/2

Photocopy of typed agenda and minutes for meeting held on 8th of January 1991 to discuss themes of the Presidency, organisation of office (roles of individuals, functional areas and special projects), staffing, resources, services and Government advice, which was attended by President Mary Robinson (MR), Nick Robinson, Bride Rosney, Joe Brennan and Peter Ryan; MR's handwritten notes in preparation for or taken during meeting.

Themes listed in minutes and notes included Presidency as resource to support self-development at community and local level including voluntary activity, to symbolise the inclusion of the disadvantaged and marginalised, to promote values in areas such as environment, development aid, Human Rights at international level, to promote vibrancy in artistic and cultural endeavour, to foster sense of excellence in achievement, to establish/foster links with emigrants, to represent Ireland in positive and progressive image and work with established agencies such as IDA, Bord Fáilte to enhance and maximise investment, tourism and other opportunities, to create a President's Trust, to extend hand of friendship and love to both communities in Northern Ireland "with no strings attached, no hidden agenda" and also include mention of establishment for Support Services Unit for Áras an Uachtaráin focussed on three areas: Catering Services, Accommodation and Visitor Services and facilities (see P143/4/9/2/2).

Ref: P143/4/9/2/1

Spiral bound draft interim report "Management and Organisational Issues within Áras an Uachtaráin", January 1991, which sets out a model for the development of a Support Services Unit within Áras an Uachtaráin, to reflect and support the strategic vision of President Mary Robinson (MR), make the Áras more accessible to the public, ensure its resources are maximised and utilised and to ensure appropriate services are professional, cost effective and modern and which would be form model focussing on three strands under a manager: Catering Services, Accommodation and Visitor Services and facilities (see P143/4/9/2/1); background documentation photocopied and attached to memo from Peter Ryan to MR on the role of the Aide-de-Camp, 25/04/1991; photocopy of fax from Office of Public Works with draft advertisement for Catering and Services Manager, with handwritten note from MR to Peter Ryan (PR), Secretary to the President, with edits, 02/05/1991; photocopy of handwritten note from PR to MR stating that John McCullen, Parks Superintendent was inquiring whether there would be any objection to him taking four students for the summer months to gain experience of horticultural work at the Áras, with handwritten reply from MR "I warmly support the idea", 22-23/05/1991.

Ref: P143/4/9/2/2

Typed letter from Jim Phillips, Personnel Officer (Industrial), Office of Public Works (OPW), to Colm Butler, Department of Taoiseach, with cover letter from Butler sent to [Peter Ryan], Secretary of the President, giving details of arrangements made to replace domestic staff at Áras an Uachtaráin (Áras) following MR's request, and listing financial settlements, redundancy packages, details of transfer to new roles, and union issues which had since been resolved, 27/02-04/03/1991; photocopy of typed letter from Norman Croke, Branch Secretary, SIPTU [Services Industrial Professional Technical Union], to Phillips giving details of negotiated agreement reached between two SIPTU members who were cooks at Áras and OPW in relation to overtime, and compensation for moving out of lived-in accommodation at the Áras, 04/06/1991.

Ref: P143/4/9/2/3

Handwritten letter to MR from McNally apologising for remarks attributed to him in press report during MR's visit to Jewish Community Home, which he recognised as insensitive and stating he was unaware he was talking to a journalist, 07/04/1992; typed briefing note from Peter Ryan, Secretary to the President, in relation to much of programme for visit to France being in public domain and noting it was therefore not possible to take ADC to task [over leaking some information?], 14-20/05/1992; typed memo from Peter Ryan to MR in relation to MR's annoyance that Commandant Edge had not personally shown the PDFORRA group around Áras an Uachtaráin, with handwritten comment from MR on Edge's replacement, 09/09/1992.

Material in this file relates to the administration of Áras an Uachtaráin, the official residence of the President of Ireland, for 1992. It includes correspondence relating to staffing and administration at Áras an Uachtaráin including handwritten letter from Col [PJ] McNally, Senior Aide-de-Camp (ADC) in relation to improving and regulating the rostering of ADCs, 07/02/1992; typed memo on courtesy call by Chief of State in relation to replacing current ADC and task of hiring a replacement, 20/05/1992; typed list of annual leave being taken by members of staff for summer holidays 1992, forwarded to MR by Kay Gleeson, Assistant Secretary to the President, 10/06/1992;typed memo from Gleeson, to Ann Lane, [Personal Assistant to President], noting that the presentation of New Year's Greetings to the President and Mr Robinson by the Diplomatic Corps had been arranged for the following January 23rd 199[3?], 02/12/1992.

Ref: P143/4/9/3

Material in this file relates to the administration of Áras an Uachtaráin, the official residence of the President of Ireland, for 1993. It includes correspondence relating to staffing and administration at Áras an Uachtaráin including typed memo from Kay Gleeson, Personnel Officer to Household staff, ADC [Aide-de-Camp] and Secretariat Staff in relation to the introduction of new procedures to meet operational and security needs of Áras an Uachtaráin, which resulted in all requests for services needing to be made through the Services Manager, Katherine Lynch, 02/03/1993; typed memo from Peter Ryan (P) to MR in relation to Security Personnel, to a replacement for Sean Lee, the first SDU due for rotation, to MR's wish that Julie King be assigned, and to concerns from SDU [The Special Detective Unit (SDU) is the main domestic security agency of the Garda Síochána, the national police force of Ireland, under the aegis of the Crime & Security Branch] that an all-female team would not provide sufficient security, 21/07/1993; typed memo from PR to MR in relation to a Management Services survey which was due and the need to introduce a computer network system to run a Lotus Notes application, 03/11/1993; typed memo from Kay Gleeson in relation to Christmas and New Year Leave arrangements, 07/12/1993; typed memo from PR to MR in relation to need to put leave by SDU and drivers on a proper footing, 09/12/1993; typed memo from Kay Gleeson to Ann Lane, [Personal Assistant to President], noting that the presentation of New Year's Greetings to the President and Mr Robinson by the Diplomatic Corps had been arranged for the following January 12th, 16/12/1993.

Ref: P143/4/9/4

Material in this file relates to the administration of Áras an Uachtaráin, the official residence of the President of Ireland, for 1994. It includes correspondence relating to staffing and administration at Áras an Uachtaráin including typed memo from Kay Gleeson to Ann Lane, [Personal Assistant to the President], noting that the presentation of New Year's Greetings to the President and Mr Robinson by the Diplomatic Corps had been arranged for the following January 11th, 02/11/1994; handwritten report from Aide-de-Camp Comdt. Dermot O'Connor, photocopy of same and of post-it note from MR noting her concern and requesting full report, and follow-up memo from Peter Ryan to MR, in relation to a security breach involving a drunk member of the public getting as far as the door of the Áras, the subsequent investigation being carried out with report due via Department of Justice, and recognition of structural problems with existing security arrangements, 27-28/11/1994.

Ref: P143/4/9/5

Handwritten apology from James Gaughan and Tony Martin for missing their appointment to take MR back to Áras, because they were checking on a security issue ahead of her visit to Fernhill Gardens later in the week, and had been delayed, 10/06/1994; typed report from Katerine Lynch, Catering and Services Manager, on meetings on 2nd November, between her and Rosaleen McBride and Martina Weir, in relation to the catering needs of Áras an Uachtaráin, her perception of their reluctance to accept instructions from her, the resulting misunderstandings and failures leading to unnecessary tension, and Lynch's dissatisfaction with the running of the kitchen, the lowering of standards and staff morale, with an additional report on subsequent meeting with McBride alone, later that day, to clarify certain "unacceptable behaviour on her behalf", 12/11/1994.