Material in this file relates to the administration of Áras an Uachtaráin, the official residence of the President of Ireland, for 1997. It includes correspondence relating to staffing and administration at Áras an Uachtaráin consisting of card from Frank Murray, Secretary to the Government, and his wife Maureen, thanking President Mary Robinson (MR) and husband Nick for lovely evening at the Áras, for her words about him (Murray), and wishing her every success in the future, 12/05/1997; correspondence between Denis Curran, President, Bank of Ireland Asset Management and MR and between William T Cunningham, Arthur Andersen, International Financial Services Centre, Dublin and MR in relation to requests for reference for Ann Lane, Personal Assistant to MR (since MR was moving on to her role as High Commissioner for Human Rights at the United Nations, and Lane would be looking for a new position) including draft and final references and personal profile for Lane, 01-07/07/1997.

Ref: P143/4/9/8

Typed documents giving details of annual leave entitlements and instances for two staff members, Pauline Doran and Grainne Slater, for period 01/04/1995 to 31/03/1996.

Ref: P143/4/9/7

Photocopy typed memo from Peter Ryan (PR), Secretary to the President, to Col Howard and post-it which was attached to original to President Mary Robinson from PR, in relation to Security Detail, and changes made by An Garda Síochána regarding duty hours for members of the President's personal security detail, 24-26/01/1995.

Ref: P143/4/9/6

Material in this file relates to the administration of Áras an Uachtaráin, the official residence of the President of Ireland, for 1994. It includes correspondence relating to staffing and administration at Áras an Uachtaráin including typed memo from Kay Gleeson to Ann Lane, [Personal Assistant to the President], noting that the presentation of New Year's Greetings to the President and Mr Robinson by the Diplomatic Corps had been arranged for the following January 11th, 02/11/1994; handwritten report from Aide-de-Camp Comdt. Dermot O'Connor, photocopy of same and of post-it note from MR noting her concern and requesting full report, and follow-up memo from Peter Ryan to MR, in relation to a security breach involving a drunk member of the public getting as far as the door of the Áras, the subsequent investigation being carried out with report due via Department of Justice, and recognition of structural problems with existing security arrangements, 27-28/11/1994.

Ref: P143/4/9/5

Handwritten apology from James Gaughan and Tony Martin for missing their appointment to take MR back to Áras, because they were checking on a security issue ahead of her visit to Fernhill Gardens later in the week, and had been delayed, 10/06/1994; typed report from Katerine Lynch, Catering and Services Manager, on meetings on 2nd November, between her and Rosaleen McBride and Martina Weir, in relation to the catering needs of Áras an Uachtaráin, her perception of their reluctance to accept instructions from her, the resulting misunderstandings and failures leading to unnecessary tension, and Lynch's dissatisfaction with the running of the kitchen, the lowering of standards and staff morale, with an additional report on subsequent meeting with McBride alone, later that day, to clarify certain "unacceptable behaviour on her behalf", 12/11/1994.

Material in this file relates to the administration of Áras an Uachtaráin, the official residence of the President of Ireland, for 1993. It includes correspondence relating to staffing and administration at Áras an Uachtaráin including typed memo from Kay Gleeson, Personnel Officer to Household staff, ADC [Aide-de-Camp] and Secretariat Staff in relation to the introduction of new procedures to meet operational and security needs of Áras an Uachtaráin, which resulted in all requests for services needing to be made through the Services Manager, Katherine Lynch, 02/03/1993; typed memo from Peter Ryan (P) to MR in relation to Security Personnel, to a replacement for Sean Lee, the first SDU due for rotation, to MR's wish that Julie King be assigned, and to concerns from SDU [The Special Detective Unit (SDU) is the main domestic security agency of the Garda Síochána, the national police force of Ireland, under the aegis of the Crime & Security Branch] that an all-female team would not provide sufficient security, 21/07/1993; typed memo from PR to MR in relation to a Management Services survey which was due and the need to introduce a computer network system to run a Lotus Notes application, 03/11/1993; typed memo from Kay Gleeson in relation to Christmas and New Year Leave arrangements, 07/12/1993; typed memo from PR to MR in relation to need to put leave by SDU and drivers on a proper footing, 09/12/1993; typed memo from Kay Gleeson to Ann Lane, [Personal Assistant to President], noting that the presentation of New Year's Greetings to the President and Mr Robinson by the Diplomatic Corps had been arranged for the following January 12th, 16/12/1993.

Ref: P143/4/9/4

Handwritten letter to MR from McNally apologising for remarks attributed to him in press report during MR's visit to Jewish Community Home, which he recognised as insensitive and stating he was unaware he was talking to a journalist, 07/04/1992; typed briefing note from Peter Ryan, Secretary to the President, in relation to much of programme for visit to France being in public domain and noting it was therefore not possible to take ADC to task [over leaking some information?], 14-20/05/1992; typed memo from Peter Ryan to MR in relation to MR's annoyance that Commandant Edge had not personally shown the PDFORRA group around Áras an Uachtaráin, with handwritten comment from MR on Edge's replacement, 09/09/1992.

Material in this file relates to the administration of Áras an Uachtaráin, the official residence of the President of Ireland, for 1992. It includes correspondence relating to staffing and administration at Áras an Uachtaráin including handwritten letter from Col [PJ] McNally, Senior Aide-de-Camp (ADC) in relation to improving and regulating the rostering of ADCs, 07/02/1992; typed memo on courtesy call by Chief of State in relation to replacing current ADC and task of hiring a replacement, 20/05/1992; typed list of annual leave being taken by members of staff for summer holidays 1992, forwarded to MR by Kay Gleeson, Assistant Secretary to the President, 10/06/1992;typed memo from Gleeson, to Ann Lane, [Personal Assistant to President], noting that the presentation of New Year's Greetings to the President and Mr Robinson by the Diplomatic Corps had been arranged for the following January 23rd 199[3?], 02/12/1992.

Ref: P143/4/9/3

Typed letter from Jim Phillips, Personnel Officer (Industrial), Office of Public Works (OPW), to Colm Butler, Department of Taoiseach, with cover letter from Butler sent to [Peter Ryan], Secretary of the President, giving details of arrangements made to replace domestic staff at Áras an Uachtaráin (Áras) following MR's request, and listing financial settlements, redundancy packages, details of transfer to new roles, and union issues which had since been resolved, 27/02-04/03/1991; photocopy of typed letter from Norman Croke, Branch Secretary, SIPTU [Services Industrial Professional Technical Union], to Phillips giving details of negotiated agreement reached between two SIPTU members who were cooks at Áras and OPW in relation to overtime, and compensation for moving out of lived-in accommodation at the Áras, 04/06/1991.

Ref: P143/4/9/2/3

Spiral bound draft interim report "Management and Organisational Issues within Áras an Uachtaráin", January 1991, which sets out a model for the development of a Support Services Unit within Áras an Uachtaráin, to reflect and support the strategic vision of President Mary Robinson (MR), make the Áras more accessible to the public, ensure its resources are maximised and utilised and to ensure appropriate services are professional, cost effective and modern and which would be form model focussing on three strands under a manager: Catering Services, Accommodation and Visitor Services and facilities (see P143/4/9/2/1); background documentation photocopied and attached to memo from Peter Ryan to MR on the role of the Aide-de-Camp, 25/04/1991; photocopy of fax from Office of Public Works with draft advertisement for Catering and Services Manager, with handwritten note from MR to Peter Ryan (PR), Secretary to the President, with edits, 02/05/1991; photocopy of handwritten note from PR to MR stating that John McCullen, Parks Superintendent was inquiring whether there would be any objection to him taking four students for the summer months to gain experience of horticultural work at the Áras, with handwritten reply from MR "I warmly support the idea", 22-23/05/1991.

Ref: P143/4/9/2/2